Individual hires
A dedicated executive assistant, video editor, customer service rep or sales support specialist, with recruiting and ongoing support.
Find your next hire →
Dedicated remote staff for service businesses
Your next great hire.
Without running the hiring process.
Your virtual
Dedicated executive assistants, customer support, sales support, and video editors. We handle recruiting, payroll, HR, and ongoing support. You get time back to run your business.
Free 30-minute discovery call. Talk through the role, hours and next steps.
95%
Staff still hired after 365 days
7–10days
Typical placement timeline
HR
Payroll & support included
Accepting New Clients · Elite VA Placement · Miami, FL
●Trusted by service businesses across the US and abroad
Symmetry Sauna
Symmetry Sauna
What We Build
The right people.
For your next stage of growth.
From one dedicated specialist to an entire team. Choose the support your business needs next.
01 · Build a team
Enterprise Teams
Build a coordinated team across operations, support and back-office functions, with recruiting and a clear plan for delivery.
Team structure & role planning
Recruiting & candidate screening
Onboarding & workforce support
02 · Dedicated talent
Executive Support
Give your leadership team more room to lead. A dedicated assistant keeps priorities, schedules and communication moving.
Inbox & calendar management
Meeting preparation & follow-through
Travel & stakeholder coordination
03 · Dedicated talent
Administrative Assistants
Keep the day-to-day details organized. Dedicated administrative support helps your business stay responsive and on track.
CRM updates & data entry
Scheduling & document preparation
Routine coordination & follow-ups
04 · Dedicated talent
Customer Service
Give customers a helpful, consistent point of contact, trained on your tone, policies and support workflows.
Email, chat & phone support
Ticket handling & escalation
Customer follow-up
05 · Dedicated talent
Sales Support
Keep your sales process moving with dedicated help for prospect research, outreach coordination and follow-up.
Prospect research & CRM upkeep
Outreach & appointment coordination
Pipeline follow-up & reporting
06 · Dedicated talent
Video Editors
Build a dependable editing workflow with a dedicated editor who learns your brand, style and delivery standards.
Reels, TikToks & short-form
YouTube & long-form content
Brand consistency & revisions
Need something else?
We staff custom roles too.
Transaction coordinators, designers, ops leads, project managers — if it’s remote-capable and you’ve seen the role done well, we can vet and place it.
The Staffify process
Why our process works.
We agree on the work before recruiting, test candidates against it, and stay involved after they start.
1
Define the role
Tell us what keeps landing on your desk. Together we set responsibilities, hours and what a good first month looks like.
2
Test for the actual work
We recruit for your brief and screen with practical tasks. You meet candidates who can show how they would handle the job.
3
Review the handoff
Once your hire starts, we help review the work, coach through gaps and adjust the handoff with you.
Inside a placement
What oversight looks like.
This example for Camille A., an executive admin, shows how a manager can review time spent on core work. Read it alongside the actual work delivered.
CA
Camille A.Executive Admin · Manila
Utilization
96%
7:42avg
Target 8:00
Work time
71%core work
Core
Non-core
Idle
Focus time
4:41
3 deep-work sessions · 1:33 avg
Activity 41%
App usage
- Google Workspace38%
- HubSpot CRM22%
- Zoom16%
Anomaly flagged
Activity rate unusually consistent for 40+ min · auto-detected 2:30 PM
Ops reviewed screenshots & cleared · 2:38 PM
Get deep, real-time insight into every part of your VA’s day, while a real manager in your time zone reviews the flags and steps in before they reach you.
24/7 in-country support
A real human in the same country and time zone as your placement, always available. No language gap, no overnight tickets bouncing around for hours, no waiting until someone wakes up.
Active management, daily
Our managers watch the data, scan productivity, and coach your placement in real time. You see outcomes. We handle the check-ins, the corrections, and the development plan.
HR built in
Payroll, compliance, performance reviews, time off, replacements. The administrative weight of having a team without the actual administrative weight. Our HR team is your HR team.
Effortless on your end
You hire once. We run the system around it. The placement performs, your business grows, and the operations stay invisible. That is the whole product.
Clear English. Real conversations.
Hear the person behind the profile.
We hire English-first speakers. Play an introduction to hear how each candidate communicates before you book an interview.
Executive & administrative support · Introduction 1
Executive & administrative support · Introduction 2
Executive & administrative support · Introduction 3
Client Results
Meet Rachael and her virtual assistant, Irish.
Rachael Adkins hired Irish through Staffify for her team at Focused Media Collective. Hear how they got started, then hear from Irish herself.
"Staffify did all of the heavy lifting in terms of helping me find someone, hire someone, and offered so many resources on how to train them as well."
Aaron Bradley
Bluegrass Real Estate Media
"I couldn't be more thankful for Staffify. Our VAs have been killing it, they're unreal. We have probably the most advanced editing system in the world right now, all because of the VAs we got."
Patrick Szydlik
Hephaestus Innovation
Our lifetime replacement guarantee
We want what you want: a hire you can count on.
Our business grows when you choose to keep working with us. That gives us a stake in finding someone who does the job well and stays. If your hire leaves or falls short of the agreed performance standard, we recruit a covered replacement at no additional placement fee.
Tell us what isn’t working.
Bring the issue to Staffify. We review the fit against your agreed role and performance expectations.
We recruit the replacement.
For a covered replacement, we handle sourcing and placement so you don’t have to restart the search alone.
No additional placement fee.
For a covered replacement, you just pay your standard hourly rate for hours worked.
Coverage applies while your agreement is active and in good standing. Changes to the role or scope and client misconduct are excluded. Your engagement agreement sets the terms. Read guarantee terms.
Find my next hire →The Staffify Difference
A better hire.
A stronger team.
From defining the role to supporting the person in it, we help you build a team that works for your business.
What matters
Hiring on your own
Placement-only VA agencies
With Staffify
Role design
You define the role and workflows
You define the role, workflows and SOPs
Role design & workflow mapping before hiring
Candidate screening
You review applications and test skills
Agency sources candidates; you make the hiring decision
Practical candidate testing before placement
Onboarding
You plan and manage the handoff
You train the hire and manage the handoff
Onboarding and workflow support
Ongoing oversight
You manage performance and follow-up
You manage day-to-day performance and follow-up
Performance tracking & ongoing support
Payroll & HR
You arrange payroll and HR support
You arrange ongoing payroll and HR support
Payroll & HR support built into the service
Replacements
You restart the search; costs can recur
Replacement coverage depends on the agency’s terms
No new onboarding fee for covered replacements
Pay & service costs
You agree pay directly with your hire
Placement fees plus the hire’s ongoing pay
Onboarding is a small one-time investment; ongoing staffing costs quoted separately
Comparison reflects a placement-only service: the agency helps you hire, while your business handles onboarding and day-to-day management. Managed staffing services and replacement terms vary by provider.
Onboarding is a small one-time investment. Ongoing staffing costs quoted separately.
What would you like off your plate?
Tell us about your business. We’ll help you define the right hire and explain the next steps.
Find my next hire →Free 30-minute call · No preparation required
Support for every stage
One great hire. A growing team.
A larger workforce.
Start with the support you need today. Staffify helps you define the roles, find the right people and plan how they work with your business.
Growing teams
Build roughly 3–20+ roles across operations, customer support, admin, sales support, marketing and back-office work.
Plan your team →Enterprise
Discuss scalable offshore, nearshore and contingent workforce solutions, with recruiting, screening, deployment and workforce support.
Explore workforce solutions →Already delivering a staffing program? Explore Staffing Partnerships & Tier 2 Supplier Solutions →
See It In Action
90 seconds. That's all it takes
to understand what we build.
0:00 / 0:00
This isn't outsourcing.
This is leverage.
Book a free 30-minute discovery call. We'll figure out exactly where to install leverage in your business.
Hire a virtual assistant around the work you need done
A dedicated remote hire works best when the role has a clear purpose. Start with the recurring work that interrupts your day, then choose the experience, schedule and support that work requires.
Keep your day moving
Inbox triage, calendar coordination, CRM updates and client follow-up belong in an administrative role.
Explore virtual executive assistantsGive customers a clear next step
A sustained ticket, chat or phone queue needs a support specialist with documented escalation rules.
Explore dedicated customer service repsKeep sales follow-up consistent
Prospect research, approved outreach and CRM handoffs support your sales team while your closer owns commercial decisions.
Explore sales virtual assistantsBuild reliable production capacity
Recurring video work needs an editor who can follow your creative brief, file structure and review process.
Explore dedicated video editorsBefore you hire: agree on four things
- Work: the recurring tasks, weekly volume and definition of done.
- Coverage: working hours, time-zone overlap and who handles absences.
- Authority: tool access, approval limits and escalation owner.
- Review: work samples, feedback rhythm and the outcome you will measure.
Questions about hiring virtual assistants
What is a virtual assistant?
A virtual assistant is a person who works remotely on agreed business tasks. Staffify recruits dedicated remote professionals for executive support, customer service, sales support and video editing. The role, working hours and responsibilities are agreed before the placement starts.
Which type of virtual assistant should I hire?
Start with the work that repeats each week. An executive assistant handles scheduling and coordination; a customer service rep handles a support queue; a sales assistant supports approved prospecting and follow-up; a video editor handles production. Choose the role around the workload rather than expecting one person to do every specialty.
What should I prepare before hiring a virtual assistant?
Bring a list of recurring tasks, examples of acceptable work, required tools and time-zone overlap. Identify who will approve sensitive decisions and review early work. Staffify uses that information to scope the role and screen candidates.
Can Staffify help us build a team rather than hire one assistant?
Yes. For multiple roles, define the work streams, team leads, coverage and quality checks together. Staffify offers a separate enterprise workforce discussion for organizations building larger teams.