A Staffify placement at work in a premium home office

Dedicated remote staff for service businesses

Your next great hire.
Without running the hiring process.

Your virtual

Dedicated executive assistants, customer support, sales support, and video editors. We handle recruiting, payroll, HR, and ongoing support. You get time back to run your business.

Find my next hire See how it works →

Free 30-minute discovery call. Talk through the role, hours and next steps.

Every placement backed by our lifetime replacement guarantee.

95%

Staff still hired after 365 days

7–10days

Typical placement timeline

Payroll & support included

Accepting New Clients · Elite VA Placement · Miami, FL

●Trusted by service businesses across the US and abroad

Symmetry Sauna

Client Results

Built on results.

Business owners who finally got their time back.

"Staffify did all of the heavy lifting in terms of helping me find someone, hire someone, and offered so many resources on how to train them as well."

Aaron Bradley

Bluegrass Real Estate Media

"I couldn't be more thankful for Staffify. Our VAs have been killing it, they're unreal. We have probably the most advanced editing system in the world right now, all because of the VAs we got."

Patrick Szydlik

Hephaestus Innovation

The People Behind The Work

Don’t take our word for it. Hear it from the team.

One of our VAs, in her own words. The people we place are vetted, trained, and paid a living wage, which is why they stay in the role you hired them for.

What We Build

The right people.
For your next stage of growth.

From one dedicated specialist to an entire team. Choose the support your business needs next.

01 · Build a team

Enterprise Teams

Build a coordinated team across operations, support and back-office functions, with recruiting and a clear plan for delivery.

Team structure & role planning

Recruiting & candidate screening

Onboarding & workforce support

Plan your workforce

Executive assistant coordinating a busy workday

02 · Dedicated talent

Executive Support

Give your leadership team more room to lead. A dedicated assistant keeps priorities, schedules and communication moving.

Inbox & calendar management

Meeting preparation & follow-through

Travel & stakeholder coordination

Support for leaders

03 · Dedicated talent

Administrative Assistants

Keep the day-to-day details organized. Dedicated administrative support helps your business stay responsive and on track.

CRM updates & data entry

Scheduling & document preparation

Routine coordination & follow-ups

Support for daily operations

04 · Dedicated talent

Customer Service

Give customers a helpful, consistent point of contact, trained on your tone, policies and support workflows.

Email, chat & phone support

Ticket handling & escalation

Customer follow-up

Build your support team

05 · Dedicated talent

Sales Support

Keep your sales process moving with dedicated help for prospect research, outreach coordination and follow-up.

Prospect research & CRM upkeep

Outreach & appointment coordination

Pipeline follow-up & reporting

Support your sales process

06 · Dedicated talent

Video Editors

Build a dependable editing workflow with a dedicated editor who learns your brand, style and delivery standards.

Reels, TikToks & short-form

YouTube & long-form content

Brand consistency & revisions

Build your editing workflow

Need something else?

We staff custom roles too.

Transaction coordinators, designers, ops leads, project managers — if it’s remote-capable and you’ve seen the role done well, we can vet and place it.

Talk to us

The Process

Infrastructure first.
Team second.

Typical placement takes 7–10 days. Timing depends on the role and candidate fit.

Discovery Call

30 minutes. We learn your operation, your goals, and design the right role around real leverage, not just task-filling.

Build the Foundation

We architect the role, map the workflows, and build the SOPs. Then we recruit, test, and place top-tier talent into that foundation.

Scale With Confidence

Your team runs. We stay embedded with real-time support, performance tracking, and restaffing if you ever need it.

The Staffify Difference

A better hire.
A stronger team.

From defining the role to supporting the person in it, we help you build a team that works for your business.

What matters

Hiring on your own

Other VA agencies

With Staffify

Role design

You define the role and workflows

Ask whether workflow mapping is included

Role design & workflow mapping before hiring

Candidate screening

You review applications and test skills

Screening methods vary by provider

Practical candidate testing before placement

Onboarding

You plan and manage the handoff

Confirm the onboarding support included

Onboarding and workflow support

Ongoing oversight

You manage performance and follow-up

Confirm who manages performance after placement

Performance tracking & ongoing support

Payroll & HR

You arrange payroll and HR support

Services depend on the plan and employment model

Payroll & HR support built into the service

Replacements
You restart the search; costs can recur
Check replacement windows, exclusions and new fees
✓No new onboarding fee for covered replacements

Pay & service costs

You agree pay directly with your hire

Ask how worker pay and agency service fees are structured

Onboarding is a small one-time investment; ongoing staffing costs quoted separately

Agency services, pay structures and replacement policies vary. Compare each provider’s written proposal and terms.

Onboarding is a small one-time investment. Ongoing staffing costs quoted separately.

Find your next hire

What would you like off your plate?

Tell us about your business. We’ll help you define the right hire and explain the next steps.

Find my next hire →

Free 30-minute call · No preparation required

Support for every stage

One great hire. A growing team.
A larger workforce.

Start with the support you need today. Staffify helps you define the roles, find the right people and plan how they work with your business.

For owners & small businesses

Individual hires

A dedicated executive assistant, video editor, customer service rep or sales support specialist, with recruiting and ongoing support.

Find your next hire →

For growing organizations

Growing teams

Build roughly 3–20+ roles across operations, customer support, admin, sales support, marketing and back-office work.

Plan your team →

For larger organizations

Enterprise

Discuss scalable offshore, nearshore and contingent workforce solutions, with recruiting, screening, deployment and workforce support.

Explore workforce solutions →

Already delivering a staffing program? Explore Staffing Partnerships & Tier 2 Supplier Solutions →

After the hire

We don’t just place.
We operate around you.

The reason our placements stay productive is the operations layer behind them. While you focus on your business, we run the system.

CA Camille A.Executive Admin · Manila

Live · Today

Utilization

96%

7:42avg

Target 8:00

Work time

71%core work

Core Non-core Idle

Focus time

4:41

3 deep-work sessions · 1:33 avg

Activity 41%

Top apps today

Google Workspace38%
HubSpot CRM22%
Zoom16%

⚑

Anomaly flagged Activity rate unusually consistent for 40+ min · auto-detected 2:30 PM

Ops reviewed screenshots & cleared · 2:38 PM

Get deep, real-time insight into every part of your VA’s day, while a real manager in your time zone reviews the flags and steps in before they reach you.

24/7 in-country support

A real human in the same country and time zone as your placement, always available. No language gap, no overnight tickets bouncing around for hours, no waiting until someone wakes up.

Active management, daily

Our managers watch the data, scan productivity, and coach your placement in real time. You see outcomes. We handle the check-ins, the corrections, and the development plan.

HR built in

Payroll, compliance, performance reviews, time off, replacements. The administrative weight of having a team without the actual administrative weight. Our HR team is your HR team.

Effortless on your end

You hire once. We run the system around it. The placement performs, your business grows, and the operations stay invisible. That is the whole product.

See It In Action

90 seconds. That's all it takes
to understand what we build.

0:00 / 0:00

This isn't outsourcing.
This is leverage.

Book a free 30-minute discovery call. We'll figure out exactly where to install leverage in your business.

Book a Discovery Call →

(305) 636-9210 hello@gostaffify.com

Hire a virtual assistant around the work you need done

A dedicated remote hire works best when the role has a clear purpose. Start with the recurring work that interrupts your day, then choose the experience, schedule and support that work requires.

Keep your day moving

Inbox triage, calendar coordination, CRM updates and client follow-up belong in an administrative role.

Explore virtual executive assistants

Give customers a clear next step

A sustained ticket, chat or phone queue needs a support specialist with documented escalation rules.

Explore dedicated customer service reps

Keep sales follow-up consistent

Prospect research, approved outreach and CRM handoffs support your sales team while your closer owns commercial decisions.

Explore sales virtual assistants

Build reliable production capacity

Recurring video work needs an editor who can follow your creative brief, file structure and review process.

Explore dedicated video editors

Before you hire: agree on four things

Work: the recurring tasks, weekly volume and definition of done.
Coverage: working hours, time-zone overlap and who handles absences.
Authority: tool access, approval limits and escalation owner.
Review: work samples, feedback rhythm and the outcome you will measure.

Questions about hiring virtual assistants

What is a virtual assistant?

A virtual assistant is a person who works remotely on agreed business tasks. Staffify recruits dedicated remote professionals for executive support, customer service, sales support and video editing. The role, working hours and responsibilities are agreed before the placement starts.

Which type of virtual assistant should I hire?

Start with the work that repeats each week. An executive assistant handles scheduling and coordination; a customer service rep handles a support queue; a sales assistant supports approved prospecting and follow-up; a video editor handles production. Choose the role around the workload rather than expecting one person to do every specialty.

What should I prepare before hiring a virtual assistant?

Bring a list of recurring tasks, examples of acceptable work, required tools and time-zone overlap. Identify who will approve sensitive decisions and review early work. Staffify uses that information to scope the role and screen candidates.

Can Staffify help us build a team rather than hire one assistant?

Yes. For multiple roles, define the work streams, team leads, coverage and quality checks together. Staffify offers a separate enterprise workforce discussion for organizations building larger teams.

Discuss the role you need Virtual assistants for real estate Plan an enterprise team How recruiting and onboarding work

Your next great hire.Without running the hiring process.